|
Terms of Reference
for the HOS Management Committee
Purpose of the Management Committee
The
purpose of the HOS Management Committee is to take responsibility for
the general control, management and development of the Society. Since
HOS is a registered charity, members of the Management Committee are
Trustees of the charity and have full responsibility for the proper
management of the Society and its assets. They must ensure that the
Society is run in accordance with its rules and all other laws and
regulations which affect its activities.
Responsibilities
Collectively, through the Management Committee, the Trustees are
required to act in the best interests of the members of the Society and
are responsible for:
-
Operation of bank accounts (payments and receipts)
-
Investing the society’s assets prudently
-
Ensuring that the society has appropriate insurance
-
Preparation of annual accounts and auditing thereof
-
Application of income exclusively for the purposes of the Society
-
Setting membership fees
-
Fundraising and grant applications
-
Agreeing budgets and assessing spending against them
-
Determining Society structure and maintaining its operational
capability (sub-committees, rule changes, filling vacancies etc.)
- Setting overall policy regarding services to members, taking account
of members’ views and aspirations (to cover inter alia the
Hampshire
Bird Report, Newsletter, Members’ Day, Walks Programme, Library
and Website)
-
Setting and implementing policies regarding data and information
(gathering, dissemination, sale etc.)
-
Setting and implementing policy regarding the Society’s stance on
environmental and related issues
-
Relationships with BTO, RSPB, HWT, GCT, HCC, LAs, HBIC,
consultants etc.
-
Links to the media (newspapers, radio, TV etc.)
-
Ensuring compliance with national and charity law
-
Ensuring that the Society only enters
into agreements that it can
honour, and ensuring that it then delivers/complies on commitments
and obligations under such agreements
-
Setting standards and procedures |
