Name
1. The name of the Society is the Hampshire Ornithological Society.
Objects
2.
a) The objects of the Society are, within the County of Hampshire;
i) To advance the education of the public in all aspects of
ornithology.
ii) To promote research into ornithology and to publish the useful
results of such study and in particular to publish reports,
newsletters and other papers of ornithological interest or as may be
deemed by the Management Committee suitable or desirable for promoting
the Society's objects.
iii) To support and encourage the preservation and conservation of
wild birds and places of ornithological interest.
Powers
b) In furtherance of the foregoing charitable objects but without
prejudice to the generality of the same, the Management Committee
shall have the following powers:-
c) To promote interest in the objects of the Society and for this
purpose to arrange lectures and meetings and to organise tours, walks,
excursions and the like.
d) For the above purposes to raise and maintain funds, and in
connection therewith to fix subscriptions and to receive donations,
legacies and other gifts and to make and publish appeals and requests
for financial assistance and to enter into and accept covenants to pay
an amount for a fixed number of years.
e) To invest the monies of the Society not immediately required for
its purposes in or upon such investments, securities and properties as
may be thought fit provided that:-
i) In case the society shall take or hold any property which may be
subject to any trusts, the Society shall only deal with or invest the
same in such manner as allowed by law, having regard to such trusts.
ii) In case the Society shall take or hold any property which may be
subject to the jurisdiction of the Charity Commissioners for England
and Wales the Society shall not sell, mortgage, charge or lease the
same without such authority or consent as may be required by law.
Membership
3. The Society shall consist of Honorary Life Members, Ordinary
Members, Joint Members, Associate Members, Junior Members and
Corporate Members.
i) Honorary Life Members - all members and others as the Society may
wish to honour may be proposed by the Management Committee as Honorary
Life Members without payment of any further subscriptions and such
proposals shall be voted on at the Annual General Meeting next
ensuing.
ii) Ordinary Members - shall be entitled to receive one copy of all
publications of the Society and notices of all meetings and other
matters pertaining to the Society including the rules of the Society.
iii) Joint Members - can be any two or more members of the Society
living at the same address who shall receive one copy of the
publications and notices of the Society but in other respects shall
enjoy all privileges extended to Ordinary Members of the Society.
iv) Associate Members - can be full time registered students aged 18
or over and under 25 who shall enjoy all the privileges of the
Society.
v) Junior Members - can be members under the age of 18 who shall
enjoy all the privileges of the Society except those of voting on the
affairs of the Society and holding office.
vi) Corporate Members - shall be interested bodies who shall be
entitled to one vote, to send one member to meetings and to receive
one copy of the publications and notices of the Society.
vii) All Honorary Life Members and members whose subscriptions for
any year have been received shall be entitled to the Society's
publications for that year.
viii) If any member shall be guilty of conduct which in the opinion
of the Management Committee is contrary to the interests of the
Society or injurious to its reputation he shall be liable to expulsion
by resolution of an Annual or Extraordinary General Meeting provided
that at least seven days before such meeting he shall have had notice
thereof and the allegations made against him, and of the intended
passing of the resolution and that he shall at such meeting and before
the passing of the resolution have had an opportunity of giving orally
or in writing any defence he may think fit. A notice under this rule
shall be held to have been duly given if sent by prepaid post to the
address of the member appearing in the Society's books.
Subscriptions
4.
i) Annual subscriptions shall be fixed from time to time by the
Management Committee. Subscriptions shall be due and payable in
advance on the 1st January in each year. The subscriptions for any new
member joining after 30th September shall cover the succeeding
calendar year, save that members so joining shall not be entitled to
receive the Bird Report published in the year they join.
ii) The Society's Fiscal Year shall be from the 1st January to the
31st December.
iii) Members whose subscriptions are unpaid by the 1st March shall
be reminded by the Treasurer. Those whose subscriptions remain unpaid
by the 1st June shall cease to be entitled to the privileges of
membership.
Officers
5.
a) The Executive Officers of the Society shall all be honorary and
be elected by the members at the Annual General Meeting. They shall be
the Chairman, Secretary and Treasurer.
b) The Management Committee may propose an Honorary President of the
Society for election at the Annual General Meeting. Such Honorary
President shall hold office for five years and be eligible for
re-election. He shall be invited to take the chair at each Annual
General Meeting during his term of office.
Committee
6.
a) The Society shall be administered by a Management Committee which
shall consist of the Society's Executive Officers, the Chairmen of
sub-committees and the following officers:- Conservation Liaison
Officer, County Recorder, Editor of the Bird Report, Field Studies
Secretary, Librarian, Membership Secretary, Newsletter Editor,
Meetings Co-ordinator, Publicity Officer, Sales Officer. In addition,
there shall be four ordinary members. All committee members shall be
elected at each Annual General Meeting in every year.
b) Ordinary members of the Management Committee shall not serve for
more than three consecutive years and after serving for this period
shall not be eligible for re-election for a period of one year.
c) The Management Committee shall have power to fill any casual
vacancy that may occur and shall also have power to co-opt not more
than five additional members. Additional members of the Management
Committee appointed under this clause shall cease membership
automatically at the next Annual General Meeting.
d) All nominations for officers and members of the Management
Committee must be in writing and must reach the Secretary not later
than 28 days before the Annual General Meeting and nominations must be
accompanied by the written consent of the nominees.
e) The Management Committee shall have power on behalf of the
Society to enter into deeds of covenant with such members as shall be
willing to covenant to pay an annual sum by way of donation for a
period of at least seven years or for such a period as shall from time
to time be prescribed by the general law and to make claims for the
repayment of tax deducted by members in respect of payment under such
Deed of Covenant.
f) The Management Committee shall have power to appoint
sub-committees and to depute to them any of its powers except the
power to appoint sub-committees. All sub-committees shall periodically
report their proceedings to the Management Committee and shall conduct
their business in accordance with the directions of the Management
Committee. Two shall constitute a quorum of a sub-committee.
g) The Management Committee shall meet at least four times a year.
Emergency committee meetings may be called at the discretion of the
Chairman and one other officer of the Management Committee or shall be
held within twentyone days on the written request of not less than
five members of the Management Committee or on a petition signed by
not less than thirty members of the Society.
Meetings
7.
a) An Annual General Meeting of the Society shall be held once in
every calendar year at which the Chairmen of the Management Committee
and the sub-committees shall submit reports, and the Treasurer his
financial report. Notices shall be sent out not less than six weeks
before an Annual General Meeting. There shall not be more than fifteen
months between one Annual General Meeting and the next.
b) Extraordinary General Meetings shall be convened within 28 days
at the discretion of the Management Committee or by written request
from thirty members of the Society.
c) At Management Committee meetings five shall form a quorum. At
General Meetings 20 shall form a quorum. Junior members may attend
general meetings but they shall not be entitled to vote and they shall
not be counted as part of the necessary quorum.
d) At Committee Meetings and at General Meetings the Chairman shall
preside (or in his absence a deputy chairman who shall be elected for
this purpose). The Chairman of all committee meetings or general
meetings shall have a vote, and an additional vote in the event of an
equality of votes.
Visitors
8. The Management Committee shall decide from time to time if any
fee is payable by visitors.
Deeds
9. All deeds and documents which require to be executed and signed
by the Society (except transfers of real and personal property) which
shall be executed in the names of Trustees to be nominated (as
occasion may require by the Management Committee) shall be executed
and signed by the Chairman and Honorary Secretary for the time being
on behalf of the Society but no such deed or document shall be
executed or signed except in pursuance of a resolution of the
Management Committee.
Alteration of Rules
10. Alteration to these Rules shall receive the assent of two-thirds
of the members present and voting at an Annual or an Extraordinary
General Meeting. A resolution for the alteration of the Rules must be
received by the Secretary of the Society at least 21 days before the
meeting at which the resolution is to be brought forward. At least 14
days' notice of such a meeting must be given by the Secretary to the
membership and must include notice of the alteration proposed.
Provided that no alteration to Rule 2 Objects and Powers, Rule 11
Dissolution or this rule, shall take effect until the approval in
writing of the Charity Commissioners or other authority having
charitable jurisdiction shall have been obtained; and no alteration
shall be made which would have the effect of causing the Society to
cease to be a charity in law.
Dissolution
11. The Society may be dissolved by a Resolution passed by a
two-thirds majority of those present and voting at an Extraordinary
General Meeting convened for the purpose of which 21 days' notice
shall have been given (to the members). Such resolution may give
instructions for the disposal of any assets held by or in the name of
the Society, provided that if any property remains after the
satisfaction of all debts and liabilities such property shall not be
paid or distributed among the members of the Society but shall be
given or transferred to such other charitable institution or
institutions having objects similar to some or all of the objects of
the Society as the Society may determine and if and in so far as
effect cannot be given to this provision then to some other charitable
purpose.
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