Bird Recording

Records of sightings for the year should be sent to the Hampshire County Recorder, Keith Betton.

email: Keith BettonGrey Phalarope

phone: 01252 724068 / 07809 671468

address: 8 Dukes Close, Folly Hill, Farnham, Surrey GU9 0DR.

Records for inclusion in the annual Bird Report must be documented, preferably on official forms. To help record submission, there are various documents available on this site.

  • HOS record form – an updated form will be available by March 31st, 2020. Please wait until the new form is available, or use one of the alternative submission method (see below).
  • Instructions for completing Recording form
  • Guidelines for the submission of records in doc document or pdf format
  • Unusual Records form
  • Gazetteer of Sites, which includes links to maps. The gazetteer is also available as pdf document for download
  • Articles which may help identification

Sightings can also be entered online at goingbirding or the BTO BirdTrack website. Records submitted this way will be downloaded by the Recorder for inclusion in the HOS database. Documentation for unusual records (see above) will still be required. Please see Keith’s guidance (below) for further details.

Records submitted on goingbirding (and on HOSLIST) may be published in the next Kingfisher newsletter. However, publication in Kingfisher does not imply that records have been accepted by the appropriate committees.

Some of the above documents require the use of Adobe Acrobat Reader, this can be obtained free from the Adobe website.

Records for 2019

Many thanks for everyone who has sent in their records already during the year. Please aim to have all of your 2019 records submitted by End of February 2020.

If you have already submitted sightings via Goingbirding/Hantsbirds, Birdtrack, or WeBS then we are going to get these automatically so please do not send them in again.

A lot of you just put your most interesting sightings on Goingbirding / Hantsbirds so please do still send me other things that are of value. If you are unsure of what you’ve posted already then the system cleverly allows you to review all of your records. From the home page just click on “Export” and log in. The rest is easy.

If you have put any records on BirdGuides and nowhere else then please send these in again on the HOS sheet as the transfer of those records is never complete – we don’t get the detailed comments, just a date and site.

For any sightings that have not submitted using the above online options there is the HOS recording form which you can download above.

Please do include the map reference in this format (SU1234 or SU123456 – ie no spaces)

There is a column for “status” which some people miss by mistake – please do fill this in as one of the following:

M = non breeding record
C = confirmed breeding record
P = probable breeding record
S = possible breeding record.

If anything above is unclear then just send me an email.

My main email is

Many thanks

Keith Betton
County Recorder
Hampshire Ornithological Society