Bird Recording

Records of sightings for 2021 should be sent to the Hampshire County Recorder, Keith Betton.

email: Keith BettonGrey Phalarope

phone: 01252 724068 / 07809 671468

address: 8 Dukes Close, Folly Hill, Farnham, Surrey GU9 0DR.

Records for inclusion in the annual Bird Report must be documented, preferably on official forms. To help record submission, there are various documents available on this site.

  • HOS Record Forms – The new HRF v3 for Microsoft (PC) users (Excel) and HRF v3 abridged for Apple Mac users (Numbers). are both available here. Online submission methods, however, are now the preferred method of recording (see below).
  • Instructions for completing the HOS Record Forms for 2021 –  doc document or pdf format.
  • Guidelines for the submission of records for 2021 are here and can be downloaded in doc document or pdf format.
  • Unusual Records form
  • Gazetteer of Sites, which includes links to maps. The gazetteer is also available as pdf document for download
  • Articles which may help identification

Sightings can also be entered online at goingbirding or the BTO BirdTrack website. Records submitted this way will be downloaded by the Recorder for inclusion in the HOS database. Documentation for unusual records (see above) will still be required. Please see Keith’s guidance (below) for further details.

Records submitted on goingbirding/Hantsbirds (and on HOSLIST) may be published in the next Kingfisher newsletter. However, publication in Kingfisher does not imply that records have been accepted by the appropriate committees.

Some of the above documents require the use of Adobe Acrobat Reader, this can be obtained free from the Adobe website.

Records for 2021

Please aim to have all of your 2021 records submitted by End of February 2022. We are now updating our records database quarterly so submissions in April, July, October 2021 would be welcomed.

If you have already submitted sightings via Goingbirding/Hantsbirds, BTO reporting sites (including Birdtrack or WeBS), Living Record or eBird then we are going to get these automatically so there is no need to send them in again.

A lot of you just put your most interesting sightings on Goingbirding / Hantsbirds so please do still send me other things that are of value. If you are unsure of what you’ve posted already then the system cleverly allows you to review all of your records. From the home page just click on “Export” and log in. The rest is easy.

If you have put any records on BirdGuides and nowhere else then please send these in again on the HOS sheet as the transfer of those records is never complete – we don’t get the detailed comments, just a date and site.

For any sightings that have not submitted using the above online options there is the HOS Record Form (HRF) which you can download above. Please note that the version above is currently being enhanced, so if you do encounter any problems, then please contact the HOS data manager at  

Please do include the map reference in this format (SU1234 or SU123456 – ie no spaces)

There is a column for “breeding evidence” which some people miss by mistake – please do fill this in and note the change to the BTO coding which is explained in an accompanying work sheet to the Record Form.

If anything above is unclear then please contact Keith Betton, the Hampshire County Recorder on